Join us for Giving Voice to Values

UNC Staff are invited to join the Employee Forum book club on April 25, 2014 from 12pm-1pm at Bulls Head Book Shop. We will be discussing the book Giving Voice to Values: How to Speak Your Mind When You Know What’s Right by Mary Gentile. The book can be purchased at a special discount online here or in the store at Bulls Head Book Shop.

Lunch will be provided with registration. Please email employeeforum@unc.edu if you have special dietary concerns.

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Employee Forum Meeting Highlights 3/5/14

Join us for Love 2.0

UNC Staff are invited to join the Employee Forum book club on March 27, 2014 from 12pm-1pm at Bulls Head Book Shop. We will be discussing the book Love 2.0 by UNC author Barbara Fredrickson. The book can be purchased at a special discount online here or in the store at Bulls Head Book Shop.

Lunch will be provided with registration. Please email employeeforum@unc.edu if you have special dietary concerns.

Interested in learning more about the book? Check out the BBC interview with Prof. Fredrickson.

 

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New Monthly Book Selections

The first rule of the The Happiness Project (our January book selection) is to show gratitude. In that spirit, the Public Relations and Communications Committee would like to thank all of the staff who have helped get the book club off to a promising start and Chancellor Folt for allocating funds to provide lunches to book club attendees. We also thank Bulls Head Books for lending us a meeting space and providing our book selections at 25% off the cover price!

Last month, the book club met to discuss The Happiness Project, by Gretchen Rubin. Rubin is a former law clerk who decides to leave her promising career behind to pursue her passion for writing. She decides along the way that despite her privileged life, she doesn’t feel as a happy as she should. To discover what happiness is and how to attain it, she embarks on a year-long experiment to research happiness and put into practice techniques for being happier. Book club participants discussed ways to create their own happiness projects and put Rubin’s advice into practice.

The next book club meeting will take place on February 28 at 12:00 p.m. at Bulls Head Book Shop. We will discuss Prof.The-Making-of-a-Southern-Democracy-North-Carolina-Politics-from-Kerr-Scott-to-Pat-Mccrory-Hardcover-P9781469606972 Tom Eamon’s book titled The Making of Southern Democracy: North Carolina Politics from Kerr Scott to Pat McCrory. This book is an in-depth look at the ways in which political races and social issues such as gender and racial equality have shaped the development of North Carolina politics. Eamon attempts to explain how North Carolina evolved as a “progressive” Southern state and how bipartisan efforts to improve education played a role in boosting North Carolina’s reputation. Space is limited. Please register at http://tinyurl.com/pfatlsc.

All UNC staff are welcome to join us for any of our future book club meetings. The following is a list of our monthly selections. Meetings will take place at Bulls Head Book Shop from 12 p.m. – 1 p.m. on the dates listed.

March 27: Love 2.0 (UNC Faculty Author Barbara Frederickson)
April 25: Giving Voice to Values: How to Speak Your Mind When You Know What’s Right by Mary Gentile
May 30: Guests on Earth by Lee Smith
June 27: I Am Malala: The Girl Who Stood Up for Education and Was Shot by the Taliban by Malala Yousafzai
July 25: Lean In: Women, Work and the Will to Lead by Sheryl Sandberg
August 29: Nickel and Dimed: On (Not) Getting By in America by Barbara Ehrenreich

To suggest a book title for future consideration or sign up for book club email updates, please contact employeeforum@unc.edu.

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Community meeting advises employees affected by data breach

UNC employees recently affected by a data breach in Facilities Services turned out in large number to hear from a panel of administrators who are feverishly working to minimize the damage. The panel members addressed how the university discovered the breach, how it has responded so far, and steps that employees who have been affected can take to prevent fraud.

Vice Chancellor for Information Technology and CIO Chris Kielt said that his office was first alerted to a possible leak of sensitive data by a Facilities Services employee in November. The university took swift action and immediately removed the server that contained the sensitive information.

He said upon further investigation his staff discovered that Google crawled the exposed information, made a copy of the contents and published it on the internet. Kielt was careful to point out that this is a normal business practice for Google and it was not done maliciously. “The data was exposed as the result of an honest mistake. That doesn’t make it any easier, but I want to make clear that it wasn’t a malicious attack or cybercrime.”

His office contacted Google to have the information removed and it was taken down on November 23.

Upon noticing the sensitive information on the server, the university contracted with a commercial forensic review firm to help with investigation. By December 23, the consultant found that 6,500 records that might contain sensitive personal data had been exposed.

Kielt apologized to all of the staff whose information was exposed. He acknowledged that “the circumstances and results are completely unacceptable” and said his office “has to find a way to do a better job.”

Echoing Kielt’s apology, Associate Vice Chancellor for Business Services Meredith Weiss called the breach “unacceptable” and said that her office is “doing everything we can to follow up on this.”

She directed affected employees to several resources where they can obtain additional information: an online set of frequently asked questions, a call center to answer individual concerns and help people who don’t have access to computers get information, and an email address where a response team can be reached. Weiss was careful to point out that all of the materials are being translated into Spanish, Burmese and Karen and that the Facilities human resources team is meeting with people individually to answer questions.

What to do if you were affected

Associate Vice Chancellor for Human Resources Matt Brody advises affected employees that they should consider taking steps to monitor their credit. Employees should take extra care when opening their mail and watch for a letter that contains an activation code for a year of free credit monitoring.

Brody also recommended signed up for free fraud alerts so a message is posted to your credit report informing creditors to the possibility of fraud. One additional layer of protection is a security freeze that will prevent companies from accessing your credit report without your consent. Brody explained that all three measures, taken together, will help keep employees’ information safe. “Fraud alerts and security freezes help to prevent fraud, while credit monitoring advises you after the fact.”

For affected employees who have questions about the credit monitoring process, there are several ways to provide feedback and get your questions answered. Visit Frequently Asked Questions at http://its.unc.edu/2013/12/10/data-breach-faq/ or send an email to incident_questions@unc.edu.

There is also a call center that can be reached at 1-866-458-3184. The call center is available to answer calls in English and Spanish, between 9:00 a.m. and 6:00 p.m. Eastern Standard Time, Monday through Friday, until February 10, 2014. This is the best option if you want to verify your information was not exposed in the data breach.

For more information about the breach and the university’s response, a video of the panel is available on the Forum’s website at https://employeeforum.unc.edu/2014/01/16/winter-community-meeting-unc-data-breach/.

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Winter 2014 Employee Forum Community Meeting

Thursday, January 16, 2014 from 3:00p.m. – 4:30p.m. in the Union Auditorium of the Frank Porter Graham Student Union.

Guest panel of speakers: Interim Vice Chancellor for Finance & Administration, Kevin Seitz; Vice Chancellor for Information Technology and CIO, Chris Kielt; Associate Vice Chancellor for Human Resources, Matt Brody; Associate Vice Chancellor for Business Services & Administration, Meredith Weiss; Director of Internal Communications, Patty Courtright;  Chair of the Employee Forum, Charles Streeter. Vice Chair Dan Barmmer moderates questions from the audience.

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Join us for The Happiness Project

48_happiness-projectOur monthly book discussions will continue in 2014. Up next is Gretchen Rubin’s The Happiness Project on Friday, January 31st from 12pm-1pm at Bulls Head Book Shop. Lunch will be provided with registration. Click here to register.

If you haven’t picked up your copy yet, please do so at Bulls Head Book Shop. All book selection titles are offered at 25% off the cover price.

Book Selections

In addition, the following books have been selected for the program:

We look forward to meeting you and hearing your thoughts!

 

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Forum hosting January community meeting on security breach

community_meeting_11_057On Thursday, January 16, 2014 from 3:00p.m. – 4:30p.m. in the Union Auditorium of the Frank Porter Graham Student Union, we will hold a community meeting with representatives from Finance and Administration, Information Technology Services (ITS), Human Resources (HR),  and Internal Communications (University Gazette). This will be your opportunity to hear firsthand what happened, ask questions, and give your input. We will send several e-mail and snail mail (flyers) reminders about the event. It is important that anyone with concerns attend. Community meetings are officially sanctioned by the University as work time, however, you should speak to your supervisor to coordinate being away from the office.

The meeting panel has been announced:

  • Interim Vice Chancellor for Finance & Administration, Kevin Seitz
  • Vice Chancellor for Information Technology and CIO, Chris Kielt
  • Associate Vice Chancellor for Human Resources, Matt Brody
  • Associate Vice Chancellor for Business Services & Administration, Meredith Weiss
  • Director of Internal Communications, Patty Courtright

Photo above courtesy of UNC News.

A message from Matt Brody regarding recent security breach

First, the University will be offering the option of 12-months of paid credit monitoring to any individual whose Social Security number or other personal identifying information has been inadvertently exposed as part of the recent data breach incident. Arrangements are under way now to make this happen as soon as possible. Second, all of the individuals who received an initial letter of notification regarding the data breach will receive a follow-up letter soon after the first of the year that informs them of the opportunity to receive the credit monitoring. This second communication will include a return address from the University and the Carolina logo to better distinguish it from other more routine mail communications, especially junk mail. This communication will also review some of the information contained in the initial communication and provide a reminder about the on-line FAQs, as well as the call center for follow-up questions. Finally, for those who may want to confirm more immediately if they overlooked an initial written communication or otherwise confirm if their information was exposed as part of this incident, they may contact the call center assisting the University at 1.866.458.3184. The call center is available to answer calls, in English and in Spanish, between 9:00 a.m. and 6:00 p.m. Eastern Standard Time, Monday through Friday, until February 10, 2014. We acknowledge that there is disappointment and strong feelings regarding this incident and that is absolutely understandable. Likewise, every situation like this generates feedback that presents opportunities to enhance the University’s response. The University will continue to monitor this situation closely and do its very best to address the concerns of all involved. Please do share these updates with the Employee Forum membership. Let me also express our appreciation for the constructive feedback provided by you and others as details of this incident have been shared. As has been previously communicated, the University regrets that this data breach occurred and extends its sincere apologies to all of those affected. Regards, Matt Brody Associate Vice Chancellor for Human Resources

Where to Get Answers

Answers to questions about the breach can be gained by:

  1. Visiting the FAQs (Frequently Asked Questions) http://its.unc.edu/2013/12/10/data-breach-faq/
  2. Contacting the call center at 1.866.458.3184. The call center is available to answer calls, in English and in Spanish, between 9:00 a.m. and 6:00 p.m. Eastern Standard Time, Monday through Friday, until February 10, 2014. NOTE: This is the best option if all you want to do is verify your information was/was not exposed in the data breach
  3. Sending an email to incident_questions@unc.edu  NOTE:  Emails to this address will receive follow-up from a University employee. Anyone who does not have ready access to email can always approach their School/Division HR Office, who can then send an e-mail on their behalf.
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December 2013 Book Selection

Thanks to all who participated in our discussion of Lumbee Indians in the Jim Crow South: Race, Identity and the Making of a Nation by Prof. Malinda Maynor Lowry!  This month, you are invited to join the Employee Forum book club on December 20th from 12pm-1pm at Bulls Head Book Shop. We will discuss the book The Immortal Life of Henrietta Lacks by Rebecca Skloot. The book can be purchased at a special discount online here or in the store at Bulls Head Book Shop.

Lunch will be provided with registration. Click here to register. Please email employeeforum@unc.edu if you have special dietary concerns.

Our regular book club meeting dates will take place from 12pm-1pm at Bulls Head Book Shop:

Don’t forget to pick up your copy of these titles at Bulls Head Books for 25% the cover price!

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You’re Invited to the Winter Potluck Social

Take a moment to invite your supervisor to our winter holiday potluck social, to take place Wednesday, December 4 at 9:15 a.m. in the Pleasants Family Room of the Wilson Library.

Chancellor Folt is scheduled to attend, among others. So, invite your supervisor along to a Forum meeting when we give thanks for a productive and active 2013.

Winter-Potluck-2013

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