2010 – 2013 Forum Accomplishments
• Celebrated the Forum’s 20th Anniversary in March 2012 at the Friday Center. All Chancellors since the Forum’s inception attended and spoke; half of the former Chairs were also in attendance. Kay Hovious, founder and first chair, was the keynote speaker.
• Participated on the Chancellor Search committee that nominated the University’s first ever female Chancellor-Elect, Carol Folt.
• Revamped and updated Forum website to create a more professional on-line presence.
• Instituted electronic voting for delegate elections and peer recognition award nominations.
• Aided housekeepers with voicing their concerns to the Chancellor and his Administration; resulted in bringing outside consulting group (PRM) on campus April to July 2011.
• PRM report was completed in September 2011 and implementation of some of its 45 recommendations began immediately, including the establishment of a Housekeeping Advisory Committee.
• Worked with HR to get the PRM report translated into multiple languages and to have the report made widely available.
• Began shift to Sharepoint software system to retain documents and aid institutional memory.
• Established Kay Wijnberg Hovious Outstanding Delegate Award to be given annually to delegates who go above and beyond the call of duty when performing work on behalf of the Forum.
• Partnered with Department of Athletics to have first ever food drive at the Faculty Staff Appreciation Day 2012 Women’s Basketball game. This drive benefitted the Inter-Faith Council. A similar drive was started during the men’s Florida State basketball game and was continued throughout campus in March 2013.
• Worked with Commencement Committee to have staff sit beside faculty during University Day for the first time, with Chancellor Thorp’s support.
• Worked with Human Resources to encourage a feedback mechanism for managers as well as mandatory training system for supervisors.
• Established a Parliamentarian position.
• Sponsored Basic and Advanced Parliamentary Procedures classes through HR Training & Development and taught by Professor Fleming Bell from the School of Government.
• Completed divisional listservs. These listservs are divided along the Forum’s designated divisions and include every permanent employee. This will enable us to better communicate with our constituents.
• Chair Jackie Overton and Faculty Council Chair Jan Boxill met President Barack Obama when he visited campus.
• Coordinated a holiday social and invited delegates, their managers, and University administrators. Was a well attended event and will become an annual event.
• Forum Chair was invited to give remarks at University Day 2011 & 2012.
• Revised/updated the Forum handbook in 2012 to include core values of: Employees, Partnerships, Professionalism, Communication, Advocacy and Integrity.
• Adopted a Code of Conduct for all members. Incorporated into the handbook.
• Re-vamped Forum logo to include “UNC-CH” and “Serving since 1992,” which will be incorporated on all Forum items; ordered tee shirts and polo shirts.
• Invited to participate in Commencement ceremonies in December and May.
• Invited Interim Head Football Coach Everett Withers to share leadership life lessons. Coach Withers came early and took photographs and signed autographs with each Forum delegate and guest.
• Began utilizing social media outlets (Facebook and Blog) to publicize Forum events and topics.
• Participated in the search for a new Vice Chancellor for Finance and Administration; resulted in the hire of Karol Kain Gray.
• Invited to participate in the inauguration ceremonies for President Ross.
• Represented staff on the Advisory Committee on Transportation (ACT) that produced the University’s Five-Year Parking Plan, which was approved by the BOT.
• Completed bylaws revisions utilizing the Carolina Law Clinic’s third year law student practitioners.
• Participated in the first-ever HR Senior Staff and EF Executive Committee luncheon. Working on doing these at least twice a year.
• Worked with Human Resources to revise the University Grievance Policy, which was adopted by the Office of State Personnel.
• Supported the UNC System Staff Assembly Food Drive, which helped the North Carolina School of Science & Math break the Guinness World Record for a single day food drive in 2011.
• Partnered with the Carolina Campus Community Garden during its inaugural year, during which it produced over 3000 pounds of vegetables that were given to the Housekeeping staff. Helped the garden staff in securing grants, including one from the Chancellor’s office. Helped secure permanent funding for a staff position for the Garden as well as an increase in Garden space from 9,000 to 14,000 sq. ft.
• Participated with the garden staff in their first and second year anniversary celebrations, which showcased the collaborative effort of students, staff, faculty, volunteers and community members.
• Put forth and supported the election of Chuck Brink as the Staff Assembly Chair-Elect; he became Chair in October 2011 and will serve for two years.
• Partnered with students and faculty in the Habitat for Humanity Build a Block campaign; resulted in the Board of Trustees coming up with the funds ($35,000) for a designated Employee Forum-sponsored house.
• Received a national Habitat for Humanity award for completion of Build a Block project, which was the largest such project attempted by a college or university (completed ten homes for ten employees in ten months, launched on October 10, 2010).
• Had multiple discussions surrounding the Facilities Services unscheduled break policy; had the Director come and address the Forum and answer questions.
• Participated in the sit-in with the Building Services employees at South Building concerning flexible work schedules.
• Have heard presentations from all champions in the Carolina Counts initiative (Joe Templeton, Mike Patil, Matt Brody, Provost Carney, VC Larry Conrad, AVC Carolyn Elfland, etc.).
• Worked with HR Benefits staff to plan and execute very successful Employee Appreciation Days.
• Met with the new UNC System President Tom Ross in his first month in office. President Ross also came to address the Forum on personnel flexibility in May 2011 and at community meeting in June 2012.
• Served on Search Committee for two Provosts (in 2010 and 2013).
• Funded multiple notary public classes through Staff Development fund; hope to provide at least two each year.
• Brought to the attention of the Administration the problem of the “9” dial-out prefix, which caused an inordinate number of inadvertent 9-1-1 calls to be made; resulted in it being changed to a “7” dial-out prefix effective April 30th 2011.
• Received good coverage of Forum activities in both the Gazette and The Daily Tar Heel.
• Worked on the following Resolutions:
1. Resolution 11-01 Concerning Promotion of Fair and Equitable Human Resources Policies at the University of North Carolina at Chapel Hill
2. Resolution 11-02 Concerning Sexual Harassment and Sexual Assault
3. Resolution 11-03 Concerning the Personnel Flexibility Proposal within Senate Bill 575 and Advocating Retention of Rights Outlined in NC General Statute 126
4. Resolution 12-01 Concerning Compensation and Benefits for Staff
5. Resolution 12-02 Honoring Paula Schubert
6. Resolution 12-03 Concerning the UNC Strategic Plan for 2013-2018
7. Resolution 13-01 Concerning Sexual Assault and Sexual Harassment
8. Resolution 13-02 Honoring Chancellor Holden Thorp
9. Resolution 13-03 Honoring Chair Jacquelyn E. Overton
• Continued to work on behalf of staff, even with only half the number of Forum delegates present and actively participating due to budget cuts and departmental operational needs.
Actively involved in the following University Committees:
• Chancellor Search Committee (Jackie Overton (JEO))
• Provost Search Committee (Tammy Cox, Marc ter Horst)
• Academic Calendar Committee (JEO, Marc ter Horst)
• Student Fee Advisory Subcommittee (JEO, Marc ter Horst, Tammy Cox)
• Tuition and Fee Advisory Task Force (JEO, Marc ter Horst, Tammy Cox)
• Board of Trustees Audit and Finance Committee (JEO)
• Commencement Committee (JEO)
• Advisory Committee on Transportation (JEO)
• Committee on Gender Equity (Cheryl Stout)
• Thursday Night Football Planning (JEO)
• NC Vision Coalition (Christina Lebonville, Ellen Donna Brooks)
• Diversity Compact (JEO)
• Institutional Diversity & Inclusion Collective (JEO)
• Carolina Center for Public Service Advisory Board (JEO)
• University Day Committee (JEO)
• Athletics Council (JEO)
• Executive Steering Committee for IT Governance (Danny Nguyen)
• Chancellor’s Award (Danny Nguyen, John Gullo, Tammy Cox, Beth Bridger)
• Excellence in Management (Danny Nguyen)
• Innovate Carolina (Danny Nguyen)
• Carolina Campus Community Garden (Sarah Poteete, Joshua Boone, Christina Lebonville, Arlene Medder)
• Chancellor’s Childcare Advisory Committee (Dan Barmmer)
• Carolina Cares, Carolina Shares (Chris Meineke, Joshua Boone)
• Employee Appreciation Day (Karen Cheek, Jill Crowder, John Gullo)
• Vice Chancellor for Finance and Administration Search Committee (JEO)
• UNC System Staff Assembly Executive Committee (Danny Nguyen, John Gullo)
• UNC System Staff Assembly Chairs Committee (JEO)
• Chancellor’s Buildings and Grounds Committee (JEO)
• Academic Plan Steering Committee (Marc ter Horst)
• Housekeeping Director Search Committee (JEO)
• Carolina Women’s Center Advisory Task Force (JEO)
• University Priorities and Budget Advisory Committee (JEO)
• University Parking Re-appeals Committee (Liz Craig, Mike Hawkins)
• Carolina Women’s Center Director Search (Vickie Behrens)
• Carolina Engagement Council (JEO)
Distinguished guests: Chancellor Holden Thorp, Provost and Executive VC Bruce Carney, UNC System President Tom Ross, Faculty Chair McKay Coble, Facilities Director Van Dobson, EHS Director Mary Beth Koza, DPS Director Jeff McCracken, Innovate Carolina Director Judith Cone, VC for IT Larry Conrad, Retired Professor John Sanders, Senator Ellie Kinnaird, Representative Verla Insko, Staff Assembly Chair Kelley Eaves-Boykin, Patti Thorp, SEANC Representative Steve Lawson, Legislative Liaison Erin Schuettpelz, AVC for Campus Services Carolyn Elfland, Interim Head Football Coach Everett Withers, Student Body President Mary Cooper, Interim Diversity and Multicultural Affairs Director Terri Houston, Director of Housekeeping Darius Dixon, Former Director of Athletics Dick Baddour, Senior Director for Benefits Ashley Nicklis, Ombuds officers Wayne Blair & Laurie Mesibov, Vice Chancellor for Finance and Administration Karol Kain Gray, Student Body President Will Leimenstoll, Director of American Indian Center Amy Locklear Hertel, Drs. Altha Cravey and Joseph Jordan, Mr. Jacob Lerner from NC Vision Coalition, UNC Cross-Country Coach Harlis Meaders, Vice Chancellor for Student Affairs Winston Crisp, Faculty Chair Jan Boxill, Dean of the School of Government Mike Smith, Director of Membership for UNC GAA Stephanie Miller, Director of State Relations Jennifer Willis, Dean of School of Nursing Kristen Swanson, Orange County Rape Crisis Center Programs Director Laurie Graham